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Game of thrones: The battle for a secure file transfer

Posted on 12 Aug, 2013 by in Collaboration & productivity, SharePoint | 1 comment

“Store pain”. Do those words look familiar? In fact, they’re a loose anagram of SharePoint. Only the ‘H’ is missing—but we’ll come back to that later. Storing up pain pretty much sums up SharePoint. Difficult to use. Unpopular with users. And often requiring a technology infrastructure that puts NASA’s IT footprint in the shade.

Bring the pain

It’s a plain truth: SharePoint remains a non-interoperable implementation that requires regular upgrades, multiple technologies, and which often doesn’t support mobile access. It’s also prohibitively difficult for users to work securely across the firewall with departments, agencies, external contractors, and partners, and no way to support mobile teams. And in an age where if you’re not in the cloud, you’re very firmly land-locked, SharePoint is the graveyard for file transfer.

One of the main problems with SharePoint is its complexity. And when something is this difficult to use, people find shortcuts around it. Need to urgently send a file to four colleagues? Email will do. Need to push out a large slide deck that won’t squeeze onto email? Shhh, don’t tell anyone….but just this once….because it’s you…I’ll use Dropbox. And once you realize how quick and easy it is, you use Dropbox the next time….and the time after that, and the time after that.

Why email only makes the battle worse

Let’s examine email for a second—which is an anagram of “I lame”, btw. Is it a suitable platform for secure file transfer? According to recent research[1], the workforce may be on the brink of meltdown, as employees battle against growing volumes of content—especially email. Some 55% of US employees feel bombarded by all the information they are presented with every day. Some 28% waste valuable time searching for electronic documents. And 21% can’t locate the latest up-to-date document. Security is a major concern with email too: Huddle research found that 65% use email attachments to share content outside the company—where it actually ends up, who spies on it, and the damage this kind of confidential data can inflict on a company, is anyone’s guess.

A monstrous worm will rise in 2014

Organizations that turn a blind eye to employees using consumer cloud storage systems, like Dropbox or Box, for content collaboration will also experience damaging and costly data losses—both in terms of money and brand reputation. Gartner has added fuel to this fire, recently stating that by 2014, “a worm exploiting cloud-based personal file synchronization services will cause massive, costly enterprise data loss and service disruption.” In this age of Big Content, there is a looming crisis caused by a prevalence of consumer storage tools like Dropbox. Ultimately it will lead to lack of access to corporate data, IP, and knowledge, while it remains locked in employee-only silos.

Huddle up to formulate a plan for victory

So you’ve read this far and are probably still wondering where the “H” is in that “store pain” anagram I mentioned in the beginning? The “H” belongs to Huddle. So does secure file transfer. Huddle is both a SharePoint alternative and a practical replacement to email for secure file transfer. Huddle provides enterprise collaboration and content management in the cloud—and is used by more than 100,000 organizations all over the world.

Deployed on top of, alongside, or as a straight alternative to SharePoint, Huddle provides a compelling and rewarding user experience, seamless mobile access, and the ability to collaborate quickly and easily with colleagues inside and outside the firewall. As a cloud based secure file transfer system, the total cost of ownership of a Huddle deployment is a fraction of what it is with SharePoint.

Huddle moves content collaboration out of email. Our best-in-class file transfer system offers a single, unified view of all your content, activity trails, version control to keep a tight rein on collaboration, and high-caliber, government-grade security. Thousands of fragmented, disparate emails are replaced by one single view of content in Huddle.

So there we have it. For secure file transfer, you can choose between something that stores pain (SharePoint), something that is lame (email), or a next-generation content collaboration system that transforms the way you work. It’s time for Huddle.

Discover the power of Huddle – download our Next Generation Content Collaboration white paper.

Download NGCC white paper

 


[1] Source: 2013 Enterprise Information Landscape, Huddle. Ipsos MORI interviewed 2,000 adults aged 18-65 who worked in an office across the US from its online panel of respondents. Interviews were conducted online, April 2-9, 2013.

1 Comment

  1. Sanjay Abraham

    August 12, 2013 at 9:38 pm

    With consumerization of IT & BYOD, EFSS ( Enterprise File sharing & sync) is a big challenge. The existing systems like email & cloud base public storages couldn’t guarantee security. Smart content collaboration systems like Huddle could definitely address this issue.

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