Secure external collaboration

Collaborate with people outside of your organization

When trying to collaborate with people outside of your organization, in-house networks, shared drives and email systems are simply not up to the job.

Sharing files via email, using FTP sites and couriers, and spending significant amounts on team members attending face-to-face meetings can result in a large amount of wasted time and money. In terms of security, emails can be intercepted and accidentally sent to the wrong people and hardcopies of content can get lost in transit.

When it comes to gathering feedback and updating content, you can spend hours sifting through your inbox trying to establish whether all questions and viewpoints have been considered.

Huddle works across firewalls, enabling relevant people both inside and outside of an organization to access contact in content in a secure online environment.

Huddle features
  • Share files securely: With no upload limits, share files of any size or type externally with clients, partners and suppliers.
  • Access control: To ensure that you don't override changes being made by colleagues, lock a document and check it out of Huddle.
  • Store all project discussions: Quickly start discussions with team members and keep conversations and comments relating to a project in one secure place.
  • Track feedback: See how many comments have been added to content and by which team members with profile photos and audit trails.
  • Simple sign-off: Notify people when content requires their review and approval.
  • Keep version records: With full audit trails, keep track of all versions of a document as it evolves. A new item is added to the trail every time an action takes place against a file.
How does Huddle work?
Keep digital assets in one secure place

Create a workspace so that relevant people, inside and outside of your organization, can access content in a secure online environment. With Huddle, you can upload any size and type of file. Create your own folder and sub-folder structure to share files with people across the firewall in just a few clicks. Add new folders at anytime. Huddle's powerful search engine looks within the text of uploaded files so that you always find what you need immediately.

Reduce email traffic

With Huddle's discussion tool you no longer have to overburden people's inboxes with email traffic. Conversations and comments can be kept in a central place. Using Huddle's wiki-style whiteboards you can brainstorm with your team, make lists, share pictures and keep up to date with information. Edit whiteboards directly and save your changes or add comments beneath the whiteboard to start a conversation.

Maintain control over content

Emails can be intercepted and sent to the wrong people. With Huddle, you can avoid information being accessed by the wrong people by setting granular permissions against each workspace or folder and control who can see specific items. You can also restrict who can invite users into workspaces.

Reduce face-to-face meetings

Unable to access relevant documents stored on organizations' servers, working with external teams on projects can result in a lot of time and money being spent on meeting in person. With Huddle you can hold virtual meetings by taking advantage of phone conferencing and integrating your favorite conferencing tool. You can invite people from within and outside your organization to share your desktop and view presentations, training and demonstrations.

"When documents were distributed via email, we'd often get more than 50 emails back with numerous questions, different viewpoints to consider and multiple comments from people in the same region. Huddle has enabled teams to participate in discussions and help each other."

- Pamela Muñoz, International Communications, Kia Motors

Next steps
Call us
  • US: +1 (415) 376 0870
  • UK: +44 (0) 8709 772 212