Collaboration software
File sharing & management
Online file storage
Huddle encrypts all data exchanged with the server to industry standard levels as well as authenticating the server itself to the user for secure online file storage.
Folder structure
Create your own folder and sub-folder structure to share your files with team members in just a few clicks. Add new folders at any time during your project.
Sorting
Sort your files and folders by title, size, date modified or approval status.
Search
Huddle’s powerful search engine looks within the text of uploaded files across workspaces or within folders, so that you always find what you need immediately.
File syncing
Intelligent sync
Huddle’s intelligent recommendation technology delivers the most up-to-date content directly to your mobile device. You can edit the documents, add comments and continue the conversation with your co-workers while on the move.
File viewer
Easily view image files and documents without having to download them or navigate away from the browser. You can view and collaborate on files from any location and on any computer.
Multiple file uploads
Quickly and easily upload multiple files into your workspace with Huddle’s simple interface. Store and share any size and type of file (Office docs, PDF, images, video and more).
Document versioning
Huddle manages the full version history of every file. Lock files for editing and check them out of Huddle so that conflicting changes can’t be made. When you’ve saved your changes simply upload a new version and check the file back in again.
Notifications
Notifications sent directly to you by other users in your workspaces appear in your email inbox and on the dashboard page.
Approvals
Request and view approvals of files. Allow Huddle to automatically chase users on your behalf to sign documents off by the required date. See at-a-glance which users have or have not yet approved documents.
Full activity trail
All activity on a file is recorded so you know every time a user takes an action on a file, including uploaded versions, views and downloads.
Collaboration
Reply by email
Interactive commenting via email. With the Huddle email integration, users can respond to a content notification via any email client and their comments will be directly added to the relevant whiteboard, discussion, file or task. Without disrupting their workflow, all relevant parties are notified of the update via email and organizations can now track and access all conversations and metadata surrounding a piece of content.
Discussions
Quickly start discussions with team members and keep all conversations and comments in one central place. No more reply-all email chains. See how many posts have been added and by whom with profile photos.
Comments
Comment on whiteboards, files and tasks, and notify others of changes.
Whiteboards
Brainstorm with your team. Make lists, share pictures and keep up to date with information. Edit whiteboards directly and save your changes or add comments beneath the whiteboard to start a conversation.
Whiteboard version history
View every update to the whiteboard since the day it was started.
Task management
Tasks & files
Immediately track deadlines and milestones for your projects. Attach files to specific tasks. See late, upcoming and completed tasks.
Assign & filter tasks
Quickly and easily mark tasks as either complete or not complete and re-assign them to users. Filter your tasks by team or individual, and by status and due date.
Auto reminders
Receive auto reminders about tasks that are nearing the deadline. Huddle automatically follows up all scheduled tasks, so you don’t have to.
Uptime & security
True Uptime™
Huddle offers True Uptime ™ Guarantee with a 99.9 per cent uptime money-back guarantee on Enterprise Unlimited plans. This promise includes zero downtime for Huddle’s service updates, of which 13 occur a year. See Huddle’s uptime in real time.
Permissions
Set granular permissions against each workspace or folder, controlling who can view and edit contents within folders. Sub folders can have different permissions than the parent folder. Amend permissions or remove users from workspaces.
Feature control
Switch Huddle features on and off within your workspace for more focused use. Turn it into a sharing portal or a discussion forum.
Control invitations
Control who can and can’t invite users into workspaces.
Control external access
Restrict access to your entire custom domain or individual workspaces to a range of IP addresses.
Single sign on/LDAP
Integrate Huddle with your internal Active Directory.
Application security
When accessing any paid-for account on Huddle, 256-bit Secure Socket Layer (SSL) is used across the entire site. Huddle encrypts all data exchanged with the server to industry standard levels as well as authenticating the server itself to the user.
More on security
Find more about hosting, back up and disaster recovery here.
Customization and branding
Site branding
To start, we will create a unique, secure Huddle URL for your company, for instance https://acme.huddle.net. You will be able to brand your account login screen by adding your corporate logo. In addition, you can easily customize your whole account: add a logo and change color themes. Similarly, you can also brand each and every one of your workspaces.
Advanced customization
With advanced customization, you can re-skin the entire site to your corporate theme. Our design team can help you customize the entire style of Huddle to match your corporate branding. This includes changing headers, backgrounds, fonts, link colours and themes. It also includes a customized login screen. A secure, custom URL is also included with the advanced customization.
People management
User profile
Each user involved in a Huddle workspace has a profile page where they can share their contact information. Upload a picture of yourself and a brief biography.
Teams
Group people into teams and assign different privileges, including permissions and access rights.
Activity
See who has been active in the workspace recently and when they last logged in. In seconds, assign meeting actions so everyone can see what you’re currently working on.
Mobile apps & integration
Mobile apps
Work on the move with handy fully-featured Huddle apps for your iPhone, iPad or BlackBerry
Bringing together enterprise content management, social collaboration and mobile productivity, Huddle’s mobile applications unlock the true potential of anytime, anywhere working.
Using Huddle’s intelligent recommendation technology, Huddle for iPhone and Huddle for iPad automatically deliver and sync the most relevant files to your iPad or iPhone. This ensures that you always have secure access to the latest version of your documents, online and offline. Aware of all of the content that exists across your extended enterprise ecosystem, Huddle also allows you to discover previously unknown content from across the enterprise that may be relevant to your job.
Integrations with Google QuickOffice, Readdle and Fileboard enable file creation and interaction when on the move, while meeting the data security and management needs of IT.
- Social activity stream — Discover, view and comment on content that your colleagues are working on in real time. View and follow up on tasks that have been assigned to you.
- Full-feature Microsoft Word and Excel editing — Huddle for iPad and iPhone leverages the power of QuickOffice, enabling you to create and edit Word and Excel files on your device and save them back to Huddle.
- Mark favorites for even easier access — Favorite items appear in a favorite section for quick access. These items are the first to be synced and remain securely encrypted on iPad for offline viewing and editing.
- Task and approval delegation and management — Assign tasks for colleagues, view upcoming deadlines and manage approvals right from the app.
- Robust PDF annotation — With Readdle PDF Expert, Huddle for iPad allows you to read and annotate PDF documents, highlight text, make notes, fill forms, sign documents and draw on the go.
- Email integration – Files received as email attachments can be directly uploaded to Huddle, unlocking the knowledge stored in inboxes and ensuring that data is securely and centrally stored.
- Save directly to Huddle – Documents created or edited on iPad or received in email can be saved directly to Huddle as a new document or new version of an existing document.
- Share and track web-based presentations — Huddle has integrated with Fileboard to automate CRM for sales teams and help them manage presentation collateral, attachments, and files online and on iPad.
- Complete mobile security — Granular permissions allow IT managers to easily control who has access to which files on iPad and how the files are shared among workers. Files are encrypted at 256-bit SSL when transmitted and are encrypted when at rest on iPad.
Applications
You can access Huddle from the number of applications you may already be using. Those include Microsoft Office, VMWare Zimbra or QuickOffice. Learn more…
API & integration support
Huddle can be easily integrated into your existing enterprise stack via our open API, including desktop applications, SharePoint and more. Please contact team@huddle.com for details.
Support
Knowledgebase
Easily search through our extensive FAQs and in-depth articles. You can view our knowledgebase at support.huddle.net
Video tutorials
Learn more about Huddle and all of its features with our short video tutorials.
Account management
Your customer engagement manager is available to answer all of your questions, arrange training and ensure you get the highest ROI from Huddle.
Ticketing system
Submit your questions via our support center and track the progress of your enquiry. We promise to get back to you within 24 hours.
Twitter support
Tweet your questions to @huddle and we’ll get back to you immediately.
Community support
Join our user forums and get your questions answered quickly by other users.
Huddle Adoption Guarantee
The Huddle Adoption Guarantee is an industry first. We guarantee that within 90 days 100% of your initial user groups will be trained and using Huddle actively – or we will refund a full three months subscription value. With the Adoption Guarantee you’ll receive maximum ROI from your purchase.