Features
Unlimited lite users
Recognizing that not all collaborators are created equal, Huddle offers unlimited lite users as a part of every Unlimited Enterprise plan, at no additional cost.
Lite users can view or download files and comment on documents, files, whiteboards and discussions. They can also take advantage of free mobile application to access Huddle, which include Huddle for iPhone, iPad, BlackBerry and Android.
File sharing & management
Online file storage
Huddle encrypts all data exchanged with the server to industry standard levels as well as authenticating the server itself to the user for secure online file storage.
Folder structure
Create your own folder and sub-folder structure to share your files with team members in just a few clicks. Add new folders at any time during your project.
Sorting
Sort your files and folders by title, size, date modified or approval status.
Search
Huddle's powerful search engine looks within the text of uploaded files so that you always find what you need immediately.
Media viewer
With our media viewer, you can view videos directly in Huddle. You no longer have to download files in order to view content, you can simply view them within your workspaces. Our new video and audio player enables you to play, pause and scan through your content. Supported formats include all MPEG-14 extensions, such as MP3, M4a (AAC), M4V (H.264), MP4, M4P, M4B and M4r.
File viewer and editor
Easily view image files and documents without having to download them or navigatie away from the browser. Online software allows you to view, create and edit Word and Excel files directly in the browser without needing to download them or install software. You can view and work on files from any location and on any computer.
Multiple file uploads
Quickly and easily upload multiple files into your workspace with Huddle's simple interface. Store and share any size and type of file (Office docs, PDF, images, video and more).
Document versioning
Huddle manages the full version history of every file. Lock files for editing and check them out of Huddle so that conflicting changes can't be made. When you've saved your changes simply upload a new version and check the file back in again.
Notifications
Notifications sent directly to you by other users in your workspaces appear in your email inbox and on the dashboard page.
Approvals
Request and view approvals of files. Allow Huddle to automatically chase users on your behalf to sign documents off by the required date. See at-a-glance which users have or have not yet approved documents.
Full audit trail
Audit trails are automatically added every time an action takes place against each file; approvals, new versions, downloads. As a result you know everything that has happened to all the files that you share.
Office integration
Access documents stored online in Huddle directly from your Office desktop applications, including Word, Excel and PowerPoint. Save and upload your Office desktop documents directly into any of your online workspaces. View and edit files, add new versions, request approvals and send notifications without opening a browser window.
Huddle Sync
Relevant content whenever needed
Huddle Sync intelligently chooses the documents relevant to you for full sync across your devices. It allows you to work on files when offline, safe in the knowledge that all your documents will update seamlessly the next time you're online.
Secure content management across the enterprise
Complete visibility of all content across the entire enterprise that may be of interest to a user, considerably reducing duplication of effort. Users have access to the relevant content in the corporate knowledge store at all times and can download other files of interest as needed, which reduces required bandwidth. If a device that holds enterprise data is lost or stolen, it can be wiped remotely.
Transparency and records management
Full transparency of where corporate data is stored, who has synced what files and full audit trails for each file. Permissions set against workspaces and folders dictate who can view and interact with documents, which prevents possible data leaks.
Visit the Huddle Sync page for more information and to sign up for our private beta program.
Collaboration
Reply by email
Interactive commenting via email. With the Huddle email integration, users can respond to a content notification via any email client and their comments will be directly added to the relevant whiteboard, discussion, file or task. Without disrupting their workflow, all relevant parties are notified of the update via email and organizations can now track and access all conversations and metadata surrounding a piece of content.
Discussions
Quickly start discussions with team members and keep all conversations and comments in one central place. No more reply-all email chains. See how many posts have been added and by whom with profile photos.
Comments
Comment on whiteboards, files and tasks, and notify others of changes.
Whiteboards
Brainstorm with your team. Make lists, share pictures and keep up to date with information. Edit whiteboards directly and save your changes or add comments beneath the whiteboard to start a conversation.
Whiteboard version history
View every update to the whiteboard since the day it was started.
Real-time collaboration
Meetings
Schedule meetings and invite users. Dates are instantly entered into desktop calendar applications without needing to subscribe to the iCal feed. Alternatively, schedule public events in the workspace calendar which are visible to everyone.
Phone conferencing
Built-in phone conferencing tools allow you to cut costs and keep your team's schedule organized.
Web conferencing
Your existing web conferencing can easily integrated into Huddle. Huddle meeting functionality allows you to invite people inside and outside your workspace to participate in a web conference. This is an ideal solution for presentations, training and demonstrations. Automatically add meetings to your Outlook or Google calendar.
Task management
Tasks & files
Immediately track deadlines and milestones for your projects. Attach files to specific tasks. See late, upcoming and completed tasks.
Assign & filter tasks
Quickly and easily mark tasks as either complete or not complete and re-assign them to users. Filter your tasks by team or individual, and by status and due date.
Auto reminders
Receive auto reminders about tasks that are nearing the deadline. Huddle automatically follows up all scheduled tasks, so you don't have to.
iCal integration
Link Huddle tasks and meetings to your Outlook or Google calendar.
Uptime & security
True Uptime™
Huddle offers True Uptime ™ Guarantee with a 99.9 per cent uptime money-back guarantee on Enterprise Unlimited plans. This promise includes zero downtime for Huddle's service updates, of which 13 occur a year. See Huddle's uptime in real time.
Permissions
Set granular permissions against each workspace or folder, controlling who can view specific items. Amend permissions or remove users from workspaces.
Feature control
Switch Huddle features on and off within your workspace for more focused use. Turn it into a sharing portal or a discussion forum.
Control invitations
Control who can and can't invite users into workspaces.
Control external access
Restrict access to your entire custom domain or individual workspaces to a range of IP addresses.
Single sign on/LDAP
Integrate Huddle with your internal Active Directory.
Application security
When accessing any paid-for account on Huddle, 256-bit Secure Socket Layer (SSL) is used across the entire site. Huddle encrypts all data exchanged with the server to industry standard levels as well as authenticating the server itself to the user.
More on security
Find more about hosting, back up and disaster recovery here.
People management
User profile
Each user involved in a Huddle workspace has a profile page where they can share their contact information. Upload a picture of yourself and a brief biography.
Teams
Group people into teams and assign different privileges, including permissions and access rights.
Activity
See who has been active in the workspace recently and when they last logged in. In seconds, assign meeting actions so everyone can see what you're currently working on.
Customization and branding
Site branding
To start, we will create a unique, secure Huddle URL for your company, for instance https://acme.huddle.net. You will be able to brand your account login screen by adding your corporate logo. In addition, you can easily customize your whole account: add a logo and change color themes. Similarly, you can also brand each and every one of your workspaces.
Advanced customization
With advanced customization, you can re-skin the entire site to your corporate theme. Our design team can help you customize the entire style of Huddle to match your corporate branding. This includes changing headers, backgrounds, fonts, link colours and themes. It also includes a customized login screen. A secure, custom URL is also included with the advanced customization.
Mobile apps & integration
Mobile apps
Work on the move with handy fully-featured Huddle apps for your iPhone, iPad or BlackBerry
Applications
You can access Huddle from the number of applications you may already be using. Those include Microsoft Office, VMWare Zimbra or QuickOffice. Learn more…
API & integration support
Huddle can be easily integrated into your existing enterprise stack via our open API, including desktop applications, SharePoint and more. Please contact team@huddle.com for details.
Support
Knowledgebase
Easily search through our extensive FAQs and in-depth articles. You can view our knowledgebase at support.huddle.net
Video tutorials
Learn more about Huddle and all of its features with our short video tutorials.
Account management
Your customer engagement manager is available to answer all of your questions, arrange training and ensure you get the highest ROI from Huddle.
Ticketing system
Submit your questions via our support center and track the progress of your enquiry. We promise to get back to you within 24 hours.
Twitter support
Tweet your questions to @huddle and we'll get back to you immediately.
Community support
Join our user forums and get your questions answered quickly by other users.
Huddle Adoption Guarantee
The Huddle Adoption Guarantee is an industry first. We guarantee that within 90 days 100% of your initial user groups will be trained and using Huddle actively – or we will refund a full three months subscription value. With the Adoption Guarantee you'll receive maximum ROI from your purchase.