Why collaboration – why now?

Have you ever missed a deadline because you were waiting on a manager to approve a document? Perhaps you’ve been working remotely and couldn’t access the latest version of a document on your mobile device, or (worse), you’ve had to work late because you were picking through document revisions made by your team?

Why, in 2017, are so many employees still battling these mundane tasks?

Effective document collaboration; it’s one of those things that almost every organization agrees is a good idea, but very few are actually able to deliver it.

You might be reading this thinking that you’ve ticked your collaboration objectives. Perhaps you’ve implemented a file-sharing system, or even an extranet to share content with clients.  But these tools aren’t getting to the root of the problems facing today’s employees.

Documents, and the work that happens around them, are at the heart of your business. Whether it’s a proposal, a report, or a client presentation – we still spend a large majority of our time creating and managing content. We are also working with wider groups of stakeholders to get this work done – from geographically dispersed teams, to clients and partners.

Effective collaboration is about allowing this to happen simply and securely.

Here are three signs that you need a more effective content collaboration solution

1. Working externally is hard

So, you’ve got internal collaboration working – perhaps through a SharePoint deployment – but what about collaborating beyond the firewall? This is where things often get challenging. IT departments are reluctant to open up internal server-based systems, while tools such as SharePoint Online put external users through a convoluted sign-up process. Do you want that experience for your important clients?

An effective document collaboration tool like Huddle will make it easy to collaborate beyond the firewall with anyone. In fact, with Huddle – the number one SharePoint alternative - you can build engaging client portals to manage this work, safe in the knowledge that you, and your clients are working in a safe and secure environment.

2. You have too many tools

Knowledge workers use an average of eight applications every day to perform their jobs, and having to constantly switch between applications can create significant interruptions to a project’s workflow. Documents are shared through an enterprise file, sync and share service, comments are exchanged through corporate messaging apps and email, and project deadlines held in project management tools, etc. Piecing together information from these various sources is time consuming, and inefficient. Audit trails of activity are broken and updates easily missed.

 

"Huddle can become your hub of activity"

 

An effective collaboration like Huddle reduces this issue by consolidating key activities into a single workspace. Huddle manages your files, tasks and team communication in one place. It becomes your hub of activity, meaning you spend less time organizing documents and tasks, chasing approvals, and searching through email - and more time delivering exceptional results.

3. When you start moving, things stop working

How many times have you been delayed on a project because a manager needed for an approval is travelling?  How many times have you been at a client meeting and not been able to access the latest version of a document? How many times have you tried to reach a colleague to check if he’s received that important update?

We are no longer tethered to a physical place of work, or even a particular device. However, the promise of true mobile working is still just that for many – a promise. Workflows often get interrupted as the functionality / or permissions made available to employees on a mobile device don’t match those of their office-based PC.

 

"An effective collaboration like Huddle creates a seamless experience across any device"

 

An effective collaboration like Huddle creates a seamless experience across any device, in any location. Updates made to a document, task or comment stream are synchronized across all of your devices so you never miss an important update from you team – and you’ll never delay an approval request. And because Huddle supports additional layers of mobile security, such as mobile application management and two-factor authentication, content stored in Huddle is always secure – in fact it’s often more secure than the information shared through mobile email.

If you’d like to see what Huddle can do for you, why not start a free 14-day trial? 

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