On this blog, I think we have done a pretty job good of exploring how SharePoint is more than just a collaboration and portal software; that it is more of a gargantuan platform on which applications and web sites run. Because of this, for some audiences and companies, SharePoint is just too much and they should be looking at SharePoint alternatives. There are too many features to learn, too heavy an administrative burden, or perhaps too much of a focus on capabilities that just are not in scope for the needs of a particular business.

So enter the need for SharePoint alternatives. There are tons of SharePoint alternatives out there, and the ones you choose will be based very significantly on what your primary use case for SharePoint is: are you looking for document management and sharing capabilities? Do you need an enterprise private social network? Is SharePoint the place you store articles, content, images, and brand assets for your public website? Or some of all of this?

Let’s take a look at a few reasonable SharePoint alternatives that might be worth researching for your organizations.

Joomla, Drupal, WordPress, and other open source content management systems

Many business are using SharePoint to manage the content that appears on public-facing web sites. As you might imagine, several open source projects have sprung up in recent years to tackle this market area. Drupal, Joomla, and WordPress all offer reasonably robust content management capabilities, including holding draft copy, allowing workflow approvals, scheduling posts, and managing the lifecycle of public copy and images. Many organizations who feel as if SharePoint’s content management capabilities are essentially “bolted on” choose to go with a discrete solution such as these software packages. In addition, there are a number of pay-for third party content management systems as well, but in general it is much easier to get started and evaluate the open source solutions as they are typically freely available and have copious documentation for beginners.

For records management capabilities, SpringCM

SpringCM is a cloud solution that handles content management as well but also includes sophisticated, enterprise strength records management capabilities. Particularly for public sector organizations that manage all sorts of records with specific timelines, access requirements, and expiration needs, SpringCM does a nice job of keeping your content synchronized in one place and takes some of the drudgery out of records management. SpringCM also integrates nicely with Salesforce’s cloud CRM app, so if you are managing contracts and customer records within Salesforce, you can harness the SpringCM integration to manage records for you as well. If you have grown an internal process, workflow or application to handle your official business records and would like to expand to a more formal solution, but do not need the overhead of SharePoint, SpringCM could be a potential vendor to consider on your shortlist.


Lastly, but not least, you might consider Huddle. As you may know, Huddle is an entirely cloud-based content collaboration portal, where all of the tools you and your colleagues need to create, edit, and publish content are right there for you—no additional software needed.  Plus, Huddle guarantees 100% adoption supported by its customer success team, so there is not a worry about users signing up for an account and then abandoning the platform. Huddle also offers very granular security controls and integrates with all of your favorite tools. If your needs include file sharing, document management, collaboration tools, whiteboards and discussions, check out Huddle.

SharePoint is not the only answer to a lot of questions your organization may have. Be sure to give some SharePoint alternatives a look to see if they may fit your business needs more closely.

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