In my first blog, I looked at how Huddle transformed my day-to-day business operations role. Whether it’s championing compliance, agreeing legal contracts, or fitting-out new offices, Huddle gives me supreme command over the situation. I can access, share, and work on all my content, through the cloud, both with internal Huddle colleagues and third-party agencies on the other side of the firewall allocating tasks and inviting comments on the tenants of work we’re collaborating on.

Make no mistake: Huddle is revolutionary, disruptive technology

So in this blog, I want to reach out to all you non-believers. Yes you: the business operations executive still buried in email; the one who still scratches their head every time they try to navigate SharePoint; the one relying on unsecure content file sharing systems like Dropbox to share business operations information; those of you who get irritated in meetings when your fellow peers are all reading from differing versions of the same document, where you waste time trying to get the group fully read in before the meeting has actually started. Finally, if you, like me, manage the risk and security of your company, what finally ‘flips you over the edge’ is the unsecure nature with which your peers handle customer and internal sensitive information. You note documents are in Dropbox, or on desktops, or memory sticks, because a colleague needs to work on these documents on the move and there is no other way. Why is it time to throw in the towel and make the move to Huddle?

Tackling email

Let’s start with email. Your business operations duties are no doubt already overwhelmed by the volume of email content devoted to dealing with all the inter-departmental and external agency issues. Indeed, recent research commissioned by Huddle found that 55% of US employees (and 57% of UK ones) feel bombarded by all the information they’re presented with. Some 28% waste valuable time searching for electronic documents. Plus, there are the business operations security issues: it’s all too easy, when you’re working on a new customer contract, for that confidential email to be inadvertently sent to the wrong customer.

Tackling SharePoint

Do you use legacy software systems such as SharePoint? If so, I hope you have deep pockets. An IDC report sponsored by Microsoft found that software licensing only accounts for 7%  of the total cost of ownership (TCO) for the SharePoint on-premisesolution. Hardware, consultancy, and training account for a further 33%. However, the largest component is staffing at 60%. SharePoint, as you probably already know, is expensive.

Tackling unsecure file sharing

Still trying to get away with consumer storage tools like Dropbox despite those corporate governance rules about it being unsafe?  Research highlights that almost every employee in the organization is taking great risks with the security of their data. For example, 91% use their personal device to store, access, and share documents; 64% store work documents on external hard drives; and 40% store work documents on consumer cloud services.

That should scare you. Putting aside the issues of managing all this fragmented content, organizations risk having their intellectual property leave the company whenever an employee walks out the door. Moreover, there is no way of tracking the data, keeping audit trails, or retaining version controls. And this poses a significant challenge when it comes to gathering records for compliance or auditing purposes.

Huddle empowers you to transform the way you collaborate with the multi-disciplinary teams (both internal and external) involved in business operations. And in my next blog, I’ll show you how.

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