Ever seen a red squirrel? They’re as rare as hen’s teeth nowadays (enough of the animal analogies). In fact, the red squirrel is so rarely seen and skittish, some believe it’s on its way to becoming extinct. The extranet portal is heading the same way. It sits inside many organizations, rarely seeing the light of day and, even when it does, it’s likely (like the squirrel) to bite back because it’s so tricky to use.

In some ways that’s sad. After all, organizations have ploughed millions into making the extranet portal a centerpiece of the organizational collaboration strategy: the one place where staff and third-party partners come to share content. That investment in hardware, software and staff training costs (if hosted internally) is largely wasted on a dinosaur your staff ignore when it comes to collaboration.

Why is the extranet portal sidelined? Mainly because it suffers from poor user adoption. Organizations spend man hours and budget getting their extranet portal to look fantastic only to see them roundly ignored and people continuing to use quick and easy email to share documents with partners, suppliers, associates and consultants. The branding of an extranet portal is certainly important, but making an extranet look pretty does not solve the issue of user adoption.

Huddle puts the ‘extra’ in the extranet portal.

Easy collaboration: The remarkable thing about Huddle as an extranet portal is its popularity. Unlike the extranet portal, users love it. You can be productive with Huddle within minutes—and there’s no need for IT involvement. The shared view of content also means that you don’t wade through weeks of email. User profiles allow you to connect with the specific people you need to contribute to your project.

Content in one place—not all over the place: Unlike an extranet portal, Huddle content resides in a single, shared environment—making it accessible anytime, anywhere. You can quickly search for and edit the right files and keep teams on task. You can track document versions and keep everyone in sync via reminders and notifications. You can sort files and folders by title, size, date modified and approval status. And the clever bit is that this extranet portal content is intelligently served up to you: Huddle makes sense of what you see.

Security you can’t bypass: There’s no extranet portal-style security worries with Huddle. Government-grade security ensures that colleagues and partners only view the content they are entitled to. When accessing your account, 256-bit SSL is used across the entire site. Huddle encrypts all data exchanged with the server to industry standard levels as well as authenticating the server itself to the user. The Huddle Service Level Agreement also guarantees uptime of 99.9% over any three month period.

Collaborate anytime, anywhere: Mobile extranet portal collaboration is tricky and slow, whereas it runs like a watermark through Huddle. Click the Huddle app on your mobile device and you are instantly browsing current activities, reviewing and approving files, actioning outstanding tasks and synchronizing files. So now you can review and approve that urgent sales proposal at the airport, or enable field-based engineers to take pictures out in the field, upload them to Huddle, and share them with their team.

Collaborate cost-effectively with third-parties: With Huddle you can view, create and edit files directly in your browser without needing to download them or install software. Colleagues and third-parties can view and work on files from any location and on any device. With Huddle, you also have full visibility of what project milestones have been met and what still needs to be delivered—a non-starter for an extranet portal. Plus you can request and view approvals of files and let Huddle chase your clients on your behalf.

It’s time to stop squirrelling your content away on an unpopular extranet portal. It’s time for Huddle.

Chris Boorman


Request a Demo

© 2006 - 2019. All Rights Reserved.