It seems that 2014 has been a year of high profile data leaks as iCloud, Snapchat and Dropbox have all made the headlines. One of the problems businesses face is the fact that many employees are now using consumer file sharing tools to store enterprise content under the IT department’s radar. Without the correct security measures and controls in place, the risk is that sensitive data is being transferred to random, unsecure places and slipping right out the front door—undetected.

Why are consumer tools now so prevalent in business? Ease of use. Legacy technologies such as Share Point were designed to keep content locked within an organization, but this clearly conflicts with today’s constantly switched on work mentality. Employees are looking to share and access work files at anytime from anywhere and the limitation presented by legacy technologies is one trigger that’s driving employees to use personal cloud services for work purposes. Our research with Ipsos MORI has revealed that 91 per cent of U.S. office workers are storing, accessing and sharing work documents via personal devices and more than a third (38 per cent) store documents on consumer cloud services.

With company data being fragmented across consumer cloud services, external hard drives, USB drives or even CDs and DVDs, keeping track of where information is has become a huge challenge for today’s enterprises.

To avoid dangerous waters, companies should store content centrally in an enterprise-ready service. This means everyone with permission can access it and even if an employee has left the company, the information doesn’t leave with them. Huddle addresses the issue of data fragmentation by providing organizations with an intuitive cloud-based service that meets enterprise and government organizations’ security requirements.

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