Never before has there been as much information in the world as there is now. At the end of August 2011, claimed the indexed Web contained at least 11.94 billion pages, a mind-boggling volume of data.

The same is true within enterprises, with the growth of Web 2.0 technologies in the business world seeing an explosion of business data. There is even a term for this phenomenon – the imaginatively-named ‘big data’. This essentially means that businesses are generating so much data that they are unable to manage it effectively, requiring additional tools to capture, manage, and process the data.

This particularly manifests itself when people within a business are sending and sharing large data files around the company. There is of course a need to share large files but whether the best way of doing so is to heap further pressure on beleaguered email systems is a moot point. This is especially true when you consider the vast ecosystem of many businesses and teams, which means that files will be sent across the firewall to external team members and consultants. Large files are sometimes blocked by email systems and even if they get through, a relatively small team of ten, updating and sending a PowerPoint presentation a number of times in a day, will severely clog in-boxes and impact network performance.

When you factor in that according to the TUC there are 3.7 million home workers in the UK, the constant sending and resending of large files between a dispersed workforce can place unnecessary strain on infrastructure.

Networks are under enormous pressure to cope with the demands that modern business places on them, but there are a number of ways in which people can ease the strain. The most effective way of sharing files online (in our humble opinion) is the use of collaboration tools.  A user simply uploads the file in question and notifies the internal and external team members they want to share it with. Those recipients will receive a notification in their inbox from which they can click on a link to where the file is kept.

Sending large files is intrinsic to modern business but with such large volumes of data and information around, businesses need to find effective ways to share those files. Cloud-based collaboration tools ease network strain, ensure remote workers can view files and allow people to access content from any location, at anytime they need.

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