Driving innovation and cross-firewall collaboration

LeasePlan UK, a member of the LeasePlan Corporation NV, is part of the largest vehicle management group in the world. The UK division alone operates a fleet of more than 135,000 vehicles. Globally, the group operates a fleet of more than 1.3 million vehicles and provides innovative leasing and fleet management solutions.

LeasePlan UK operates a nationwide fleet of 135,000 vehicles, providing leasing and fleet management solutions. In order for the company’s Business Change Team to manage the change and development of its innovative software solutions, LeasePlan UK needed a secure central platform where people could access, share and work on content together.

Coordinating workflow management across teams

“We needed to save project documentation in one central location which would be easily accessible to all those involved in the project,” explains Sabrina Mehrban, Programme Office Coordinator. “We were looking for something that would enable us to coordinate workflow management between the Business Change Managers and the rest of the Business.

Huddle provides LeasePlan with a secure cloud-based platform where teams can store and work on all of their content centrally. An automated approvals system enables LeasePlan to manage workflow and provide access to external users without comprising internal system security. 

Failing legacy solutions can no longer cope

“Our legacy system just wasn’t suitable for what we wanted to do. We needed a central platform that would give project managers a clear overview of everything that is going on. We also needed a secure environment where we could share documents with our suppliers,” said Sabrina. Before Huddle, LeasePlan used Lotus Notes Project Room. Unfortunately, it put limitations on who LeasePlan could collaborate with as only internal users and the parent company in the Netherlands had access. 


 "It was essential to have a platform that would allow us to collaborate across the firewall."


“Another one of our key goals was to reduce inbox traffic. Huddle has provided a more efficient way to share documents, keeping our local drives and inboxes free from using up unnecessary space,” explained Sabrina.

Huddle provides a central location to store all documents and comments related to them. Task management and calendar functions enable teams to manage and collaborate on projects together in one place.

“Huddle is used for every single project within LeasePlan UK. It can be small projects like internal system upgrades to big projects, which impact the rest of the group in other countries as well. So it was essential to have a platform that would allow us to collaborate across the firewall.”

LeasePlan creates separate workspaces in Huddle for each project, enabling project managers to store all required documents in one place. This streamlines the approval process as it can all be managed electronically. Now the Project teams can easily keep track of tasks and projects, making it easier to deliver results on time. This ensures there is no knock-on effect to other teams.

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